OUR POLICIES

At Biobridge Partners ApS ("Biobridge Partners", "we", "us" or "our") we give high priority to confidentiality and data security. This privacy policy applies to our processing of personal data and establishes guidelines for the way Biobridge Partners processes your personal data and provides you with the information that you are entitled to receive under applicable data protection laws. You should read the privacy policy before you hand over your personal data to Biobridge Partners.

 

1. If you visit the website https://www.biobridgepartners.com/

 

1.1 Cookies

Types of personal data

Biobridge Partners uses cookies on the website https://www.biobridgepartners.com/ and in this connection processes your personal data. Biobridge Partners may collect the following personal data about you, when you visit our website:

• IP address

• MAC address

• Browsing history

We use cookies to collect the above-mentioned personal data. You can read more about the use of cookies in our cookie policy.

 

The purposes of the process

Your personal data may be processed for the following purposes:

• Marketing in general.

• Product and service development.

• Statistics and analysis.

 

Legal basis for processing

Biobridge Partners processes your personal data on the following basis:

Legitimate interests: We base the processing of your personal data on our legitimate interests in, for example, conducting statistics, analyses, providing support, as well as improving and developing our products and services (Article 6(1)(f) of the General Data Protection Regulation).

When you visit our website, we ask for your informed consent to place cookies that are not functional cookies according to the cookie rules. You have the right to withdraw your consent at any time. You can read more about how you change your cookie settings in our cookie policy, which is available here.

 

Retention period

Cookies are deleted in accordance with our cookie policy, which is available here. However, the information may be stored for a longer period in anonymised form.

 

2. If you apply for a job

This section sets out the policy for Biobridge Partners processing of personal data in relation to recruitment.

 

Types of personal data

Biobridge Partners may collect, process, and store the following personal data:

• Personal data which you have disclosed in your job application and CV as well as any attachments.

• Personal data you disclose during any job interviews.

• Information about you, including information regarding your previous jobs, activities, competencies, performance, as well as your general appearance, which is publicly available on the internet, including on social media.

• Results of personality tests, etc.

• References from your previous and/or current employers.

Purposes of the processing

Your personal data will be processed for the purpose of assessing whether we can offer you a position at Biobridge Partners.

 

Legal basis

Biobridge Partners will mainly process your personal data based on the following legal bases:

Request to enter into an employment contract with us: We may process your personal data on the basis of your request to enter into an employment contract with Biobridge Partners (Article 6(1)(b) of the GDPR).

Legitimate interests: We may process your personal data on the basis of our legitimate interests in carrying out further assessments of whether we want to hire you, including on the basis of personality tests and publicly available information on the internet (Article 6(1)(f) of the GDPR).

 

Retention period

If you are offered a position with Biobridge Partners, your application and additional relevant personal data obtained during the recruitment procedure will be stored in your employee file.

If you are not offered a position, we will store your application and any additional personal data obtained during the recruitment procedure for a period of 6 months following our rejection, unless you have provided your consent to the storage hereof for a longer period.

 

3. If you are a healthcare professional (doctor, nurse, etc.)

This section describes Biobridge Partners' processing of personal data when you are a healthcare professional (doctor, nurse, etc.) taking part in a project with one Biobridge Partners’ customers.

 

Collection of personal data

Biobridge Partners may collect, process, and store your personal data in the following cases:

• When your company or the company you work at enters into an agreement with Biobridge Partners.

• When you as a healthcare professional (doctor, nurse, etc.) are part of a project with one of Biobridge Partners’ customers, which means that you may be taking part in interviews, questionnaires, etc.

• When you participate or in other ways are involved in a project with one of Biobridge Partners’ customers, hereunder your thoughts in relation to a given project (R&D, medical or commercial) with respect to the conduction of your work as a healthcare professional.

• When otherwise collaborating and communicating with Biobridge Partners.

 

Types of personal data

Biobridge Partners may collect, process, and store the personal data relevant for the project in question, hereunder the following types of personal data about you:

• Name, e-mail address, phone number, and corresponding contact information

• Organisational and professional information such as the name and address of the company, job title, employment area, primary place and country of work.

• Your answers/input as part of your participation /involvement in a project.

 

The purposes of the processing

Your personal data may be processed for the following purposes:

• Carrying work on behalf of our customer especially in relation to the project in question, hereunder participation in interviews, answering questionnaires, etc.

• Product and service development.

• Compliance with applicable laws and regulations, e.g., fulfilment of our obligations to prevent illegal activities.

• Legal and/or contractual obligation to report adverse events.

 

Legal basis for processing

Biobridge Partners primarily processes your personal data on one or more of the following grounds:

Legitimate interests: We may process your personal data on the basis of our legitimate interests in conducting the project on behalf of our client, hereunder since your participation is voluntary. The project may consist of interview, analysis of the data you provide, etc. in accordance with our legitimate interest (Article 6(1)(f) of the General Data Protection Regulation).

Legal obligation: The processing of your personal data will in some cases be necessary for compliance with legal obligations, such as our obligation to prevent illegal activities (Article 6(1)(c) of the General Data Protection Regulation).

 

Retention period

Your personal data will be stored for the duration of the project but will be deleted after termination of the project that the data relates to unless we are legally obligated to retain the data. Also, the information can be stored for a longer period in anonymised form.

 

4. If you are a patient

This section describes Biobridge Partners' processing of personal data when you are as a patient participates in in a project with one Biobridge Partners’ customers.

 

Collection of personal data

Biobridge Partners may collect, process, and store your personal data in the following cases:

• When you are part of a project with one Biobridge Partners’ customers, which means that you may be taking part in interviews, questionnaires, etc.

• When otherwise collaborating and communicating with Biobridge Partners.

 

Types of personal data

Biobridge Partners may collect, process, and store the personal data relevant for the project in question, hereunder the following types of personal data about you:

• Name, e-mail address, phone number, and corresponding contact information.

• Heath information deriving from the interview if relevant for the project in question (will however as basis be anonymous or pseudonymous data) including adverse events, if any.

 

The purposes of the processing

Your personal data may be processed for the following purposes:

• Carrying out work on behalf of our customer, hereunder especially in relation to the project in question.

• Product and service development.

• Compliance with applicable laws and regulations, e.g., fulfilment of our obligations to prevent illegal activities.

• Legal and/or contractual obligation to report adverse events.

 

Legal basis for processing

Biobridge Partners primarily processes your personal data on one or more of the following grounds:

Consent: Depending on the performed data processing activities, we may also rely on the consent collected by either us or our customer (Article 6(1)(a) and Article 9(2)(a) of the General Data Protection Regulation). The consent form will stipulate the data processing activities in question.

Legal obligation: The processing of your personal data will in some cases be necessary for compliance with legal obligations, such as our obligation to prevent illegal activities (Article 6(1)(c) of the General Data Protection Regulation).

 

Retention period

Your personal data will be stored for the duration of the project but will be deleted after termination of the project that the data relates to unless we are legally obligated to retain the data. Also, the information can be stored for a longer period in anonymised form.

 

5. If you are a supplier, customer, collaborator etc.

This section describes Biobridge Partners' processing of personal data of contacts of suppliers and other business partners working with Biobridge Partners.

 

Collection of personal data

Biobridge Partners may collect, process, and store your personal data in the following cases:

• When your company or the company you work at enters into an agreement with Biobridge Partners.

• When you have shown interest in Biobridge Partners' products and services, e.g., by providing Biobridge Partners with your business card.

• When collaborating and communicating with Biobridge Partners.

 

Types of personal data

Biobridge Partners may collect, process, and store the following types of personal data about you:

• Name, e-mail address, phone number, and corresponding contact information.

• Organisational information such as the name and address of the company, job title, employment area, primary place and country of work.

• Contractual information such as orders, invoices, contracts, and other agreements between your company (or your employer) and Biobridge Partners that may contain, e.g., your contact information.

We may receive such information directly from you (primarily through e-mails and other correspondence with you) or from a third party such as your employer.

 

The purposes of the processing

Your personal data may be processed for the following purposes:

• General planning, fulfilment, and the management of collaborations, including contracts.

• Administration such as the processing of payments, rating evaluations, accounting, auditing, as well as providing support.

• Conducting inquiries from you.

• General communication.

• Product and service development.

• Compliance with applicable laws and regulations, e.g., fulfilment of our obligations to prevent illegal activities.

 

Legal basis for processing

Biobridge Partners primarily processes your personal data on one or more of the following grounds:

Contractual obligations: In certain cases, the processing of your personal data is necessary to fulfil a contract (Article 6(1)(b) of the General Data Protection Regulation).

Legitimate interests: We may process your personal data on the basis of our legitimate interests in, for example, managing day-to-day operations in accordance with legitimate and fair business practices, including planning, execution and management of the cooperation or our legitimate interest in, for example, performing provide support and as well as improvement and development of our products and services. The processing may also be necessary for our legitimate interest in preventing fraud or establishing, defending, or asserting legal claims (Article 6(1)(f) of the General Data Protection Regulation).

Legal obligation: The processing of your personal data will in some cases be necessary for compliance with legal obligations, such as our obligation to prevent illegal activities (Article 6(1)(c) of the General Data Protection Regulation).

 

Retention period

Your personal data will be stored for 5 years. However, the information can be stored for a longer period in anonymised form.

 

6. Transmission to other controllers and entrustment to data processors

To achieve the above purposes, we may give third parties access to your personal data, which, based on a contractual relationship with Biobridge Partners, provides relevant services, this could be IT suppliers or other suppliers that process personal data for us. Such suppliers will only process personal data in accordance with our instructions according to the signed data processing agreements.

In the context of Biobridge Partners' development, the corporate structure may change, e.g., by the total or partial sale of the company. In the case of a partial transfer of assets containing personal data, the processing basis for the related transfer of personal data is, as a rule, Article 6(1)(f) of the General Data Protection Regulation, since Biobridge Partners has an interest in transferring parts of its assets and making commercial/structural changes.

In addition to what is described above, your personal data is generally not disclosed to a third party without your consent. However, in certain circumstances and under the law, it may be necessary to disclose your personal data.

If your personal data are transferred to data processors or data controllers established in countries outside the EU/EEA that do not have an adequate level of protection, such a transfer will only take place once a transfer basis is secured. In addition, the transfer will be based on the EU Commission' standard contracts and/or EU-US Data Privacy Framework. If you have any questions about the basis for transfers to countries outside the EU/EEA please contact us at via the email below.

 

7. Your rights

• You have the right to access the personal data we process about you.

• You have the right to object to our collection and further processing of your personal data.

• You have the right to rectification and deletion of your personal data, however, there are certain statutory exceptions, including the Bookkeeping Act.

• You have the right to ask us to restrict the processing of your personal data

• In certain circumstances, you may also request to receive a copy of your personal data and to transmit the personal data you have provided to us to another data controller (data portability).

• You can withdraw any consents you may have given at any time. We will then delete your personal data unless we may continue the processing on another basis. You can cancel our newsletter by clicking on the link at the bottom of the newsletter.

 

8. Data controller, questions and complaints

If you have any questions about this privacy policy or if you wish to complain about the way we as data controller process your personal data, please feel free to contact us:

Biobridge Partners ApS

Gammel Kongevej 11
1610 København V
Denmark

E-mail: gdpr@biobridgepartners.com

 

If your complaint is not resolved by us and you want to proceed with the case, you can complain to the Danish Data Protection Agency:

The Danish Data Protection Agency
Carl Jacobsens Vej 35
2500 Valby

Phone number: +45 33 19 32 00

E-mail: dt@datatilsynet.dk

1. Terms

By accessing this website at Biobridge Partners, you are agreeing to be bound by these terms of service, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site. The materials contained on this website are protected by applicable copyright and trademark law.

 

2. Use license

1. Permission is granted to temporarily download a copy of the materials (information or software) on Biobridge Partners' website for personal, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title.

2. This license shall automatically terminate if you violate any of these restrictions and may be terminated by Biobridge Partners at any time. Upon terminating your viewing of these materials or upon the termination of this license, you must destroy any downloaded materials in your possession whether in electronic or printed format.

 

3. Disclaimer

1. The materials on Biobridge Partners' website are provided on an ‘as is’ basis. Biobridge Partners makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties including, without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights.

2. Further, Biobridge Partners does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its website or otherwise relating to such materials or on any sites linked to this site.

 

4. Limitations

In no event shall Biobridge Partners or its suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption) arising out of the use or inability to use the materials on Biobridge Partners' website, even if Biobridge Partners or a Biobridge Partners authorized representative has been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.

 

5. Accuracy of materials

The materials appearing on Biobridge Partners’ website could include technical, typographical, or photographic errors. Biobridge Partners does not warrant that any of the materials on its website are accurate, complete or current. Biobridge Partners may make changes to the materials contained on its website at any time without notice. However Biobridge Partners does not make any commitment to update the materials.

 

6. Links

Biobridge Partners has not reviewed all of the sites linked to its website and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by Biobridge Partners of the site. Use of any such linked website is at the user’s own risk.

 

7. Modifications

Biobridge Partners may revise these terms of service for its website at any time without notice. By using this website you are agreeing to be bound by the then current version of these terms of service.

 

8. Governing law

These terms and conditions are governed by and construed in accordance with the laws of Denmark and you irrevocably submit to the exclusive jurisdiction of the courts in that state or location.

 

Privacy

Your privacy is important to us.

It is Biobridge Partners' policy to respect your privacy regarding any information we may collect while operating our website. Accordingly, we have developed this privacy policy in order for you to understand how we collect, use, communicate, disclose and make use of personal information. We outline our privacy policy below.

• We will collect personal information by lawful and fair means and, where appropriate, with the knowledge or consent of the individual concerned.

• Before, at the time of collecting personal information or on this page, we will identify the purposes for which information is being collected.

• When downloading “perspectives” or other articles from our website that requires submission of personal information, the information can be used to contact you.

• We will collect and use personal information solely for fulfilling those purposes specified by us and for other ancillary purposes, unless we obtain the consent of the individual concerned or as required by law.

• Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up-to-date.

• We will protect personal information by using reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.

• We will make readily available to customers information about our policies and practices relating to the management of personal information.

• We will only retain personal information for as long as necessary for the fulfilment of those purposes.

We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained. Biobridge Partners may change this privacy policy from time to time at Biobridge Partners’ sole discretion.

1. Purpose

Biobridge Partners is committed to fostering a culture of integrity, transparency, and accountability. This Complaints Process provides a clear pathway for employees and external stakeholders to report concerns, ensuring that all complaints are handled fairly, confidentially, and without fear of retaliation.

 

2. Scope and reporting channels

This policy applies to all employees, contractors, suppliers, clients/customers, community members, and other stakeholders who engage with Biobridge Partners. Complaints can relate to ethical concerns, workplace misconduct, regulatory violations, harassment, discrimination, or any other serious matters.

Reports may be submitted through the following channels:

Email

Reports can be filed by sending them to our dedicated email: Report@biobridgepartners.com.

Company leadership

Reports can be filed through direct communication with company leadership. For contact information, please follow this link.

Company Board of Directors

Complaints involving company leadership should be directed to the Chair of the Board. For contact information, please follow this link.

Additionally, Biobridge Partners participates in "Den Nationale Whistleblowerordning," a National Whistleblower Scheme by The Danish Data Protection Agency (Datatilsynet).

This whistleblower scheme can only be used by current or former employees of Biobridge Partners (or people with a similar work-related relationship with Biobridge Partners), and should only be used to report matters concerning:

• Breaches of certain types of EU-law.
• Serious breaches of the law and other serious offences.
• Harassment and sexual harassment.

To read more about or to file a report through The National Whistleblower Scheme, please visit the official website:

Danish version: https://whistleblower.dk/

English version: https://whistleblower.dk/english

 

3. Report handling process

All reports submitted via email, to company leadership, or to the Chair of the Board of Directors will be managed with the highest level of care and confidentiality. The process outlined below ensures that all reports are handled systematically, fairly, and in a timely manner.

 

3.1 Acknowledgement

Upon receipt of a report, an acknowledgment will be sent to the complainant within five working days, confirming the issue is under review.

Stakeholders submitting a report will be provided with clear information about the process, including:

• Grounds for accepting the complaints.

• Steps in the process and estimated timeframes and deadlines.

• Possible outcomes and resolution mechanisms.

 

3.2 Investigation

1. An impartial investigation will be conducted, involving interviews, document reviews, and any other necessary fact-finding procedures.

2. The complainant and any affected parties will be kept informed throughout the process, with regular updates on the status and expected next steps.

3. If required, external independent advisors may be engaged to ensure impartiality.

4. Consent from the complainant will be collected before any information related to the report is shared with additional parties. For more information on this, please consult our Whistleblower Protection Policy.

 

3.3 Resolution

1. Based on the findings, a resolution will be proposed, which may include corrective actions, policy changes, disciplinary measures, mediation, or other remedial steps.

2. Where appropriate, mediation or alternative dispute resolution methods may be offered to facilitate a fair resolution.

3. The complainant will be informed in writing of the investigation's outcome and the reasoning behind the decision.

4. If the grievance is not accepted, a clear rationale will be provided, and complainants will be advised of any available avenues for appeal or further review.

 

3.4 Reports submitted through the National Whistleblower Scheme

Reports submitted through the National Whistleblower Scheme are handled by the Danish Data Protection Agency (Datatilsynet). To read more about their report handling process, please consult their website:

Danish version: https://whistleblower.dk/

English version: https://whistleblower.dk/english

 

4. Confidentiality and non-retaliation

Biobridge Partners is committed to protecting individuals who file a complaint from any form of retaliation.

Any breaches of confidentiality or retaliation can be subject to disciplinary action.

To read more about our confidentiality and non-retaliation policy, please consult our Whistleblower Protection Policy.

 

This policy will be reviewed periodically to ensure alignment with best practices in grievance management and stakeholder protection.

1. Commitment to Whistleblower Protection

Biobridge Partners is committed to protecting individuals who file a complaint in good faith through the reporting channels outlined in our Complaints Process. Retaliation against whistleblowers is strictly prohibited and will be met with appropriate disciplinary actions. This commitment ensures that all stakeholders can report concerns in good faith without fear of negative consequences.

 

2. Whistleblower Protection

To safeguard individuals who raise concerns, Biobridge Partners has implemented the following measures:

• Strict confidentiality: All reports will be handled confidentially, and whistleblowers will be informed at the outset about who will need to be involved or informed.

• Consent-based information sharing: Information will only be shared with additional parties upon obtaining explicit consent from the whistleblower, unless required by law.

• Outcome confidentiality: The results of investigations and grievance resolutions will remain confidential, ensuring that whistleblowers are protected from undue exposure.

• Disciplinary action: Any breach of confidentiality or retaliation against a whistleblower will result in disciplinary measures.

• Risk assessment for vulnerable stakeholders: Independent third-party experts may be engaged to assess risks and provide additional protections for whistleblowers, particularly those in vulnerable positions.

 

3. Consequences for retaliation

Any individual or entity found engaging in retaliation against a whistleblower can face serious consequences, including but not limited to:

• Disciplinary action up to and including termination of employment or contracts.

• Corrective measures to address and mitigate harm caused to the whistleblower.

 

4. Reporting and protection assurance

Biobridge Partners ensures that all whistleblowers are aware of their rights and protections when submitting a complaint.

This policy will be reviewed periodically to strengthen protections and align with best practices in whistleblower security and corporate accountability.